Executive/Senior Executive, Procurement

Job Summary:

The Executive/Senior Executive, Procurement is responsible for supporting end-to-end procurement operations. The role covers sourcing coordination, RFQ management, quotation consolidation, P R and PO processing, contract and maintenance renewals, and vendor coordination. The position requires strong follow-up, accuracy, and ownership to ensure timely procurement support in accordance with company procedures.

Key Responsibilities:

• Sourcing and Supplier Management:

  • Receive Request to Source (RFS) forms and initiate sourcing activities

  • Issue RFQs and coordinate with vendors, including site visits where required

  • Consolidate quotations into a clear and accurate comparison table

  • Ensure all sourcing information and communications to vendors are accurate and consistent

  • Conduct price negotiations with vendors as required

• Procurement Operations:

  • Review P R details, evaluation or waiver forms for completeness and accuracy

  • Prepare and issue POs upon P R approval

  • Follow up on PO acknowledgements, deliveries, and advance payment processes

  • Coordinate submission of delivery orders, invoices and approvals for advance payment with Finance where applicable

• Vendor Management & Contracts:

  • Support new vendor registration and documentation

  • Track contract and maintenance expiry dates and support timely renewals

  • Assist in vendor evaluation and performance review exercises

  • Maintain professional and timely communication

• Reporting and Documentation:

  • Monitor and follow up on open POs on a weekly basis

  • Generate monthly reports on PR/PO turnaround time and open PO status

  • Maintain complete and accurate procurement records, including RFQs, quotations, approvals, P Rs, POs, and contracts

  • Ensure all procurement documents are saved in designated folders and are accessible to relevant stakeholders

• Collaboration and Stakeholder Management:

  • Work closely with internal stakeholders to support procurement requirements

  • Proactively flag delays or risks and follow through until closure of order

Requirements:

Education and Experience:

• Diploma in Business/Supply Chain or any related field

• 2 to 5 years in procurement or supply chain

• Experience in RFQ coordination, vendor management, price or contract negotiation

• Familiar with PR/PO processes

Skills and Competencies:

• Strong coordination and follow-up skills

• Able to manage multiple RFQs, P Rs and POs and meet timelines

• Good vendor communication and basic negotiation skills

• Good written communication skills

• Proficiency in Microsoft Excel and procurement software, e.g Oracle, willing to learn

• Organized and systematic to maintain documentation

• Ability to work independently and manage multiple tasks in a fast-paced environment

• Ability to work effectively in a team and collaborate with cross-functional departments

Additional Notes

• 5 Days work week

• Working Hours: Monday to Thursday 8.30 am to 6.00 pm. Friday 8.30 am to 5.30 pm.