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5,000 SGD 6,000 SGD
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Our client is a premier financial services and consulting firm dedicated to helping businesses and individuals achieve their financial goals and drive business transformation. They are looking for a Executive Secretary.
Responsibilities
- Oversee daily office administration, ensuring smooth and efficient operations.
- Manage HR functions, including payroll processing, leave and attendance records.
- Lead recruitment activities: job postings, candidate screening, interview scheduling, and onboarding.
- Maintain employee records in compliance with local regulations and company policies.
- Coordinate employee engagement activities, training sessions, and performance review processes.
- Liaise with external vendors, service providers, and government agencies for HR and office matters.
- Ensure compliance with Singapore employment laws and regulations.
- Manage procurement of office supplies and facilities, ensuring cost-effectiveness.
- Manage CEO's calendar: schedule appointments, meetings, and conference calls.
- Coordinate and book international and domestic travel, including flights, accommodations, and itineraries.
- Handle visa applications, renewals, and related documentation for CEO business travel.
- Prepare meeting materials, presentations, and reports for CEO as required.
- Screen calls, emails, and correspondence, prioritizing and responding on behalf of the CEO when appropriate.
Requirements & Preferences
(Must)
- Diploma in Business Administration, HR, or related field.
- Minimum 5 years experience in office management, HR administration, or executive secretary roles.
- Strong knowledge of Singapore employment laws and payroll processes.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and HRIS systems.
- Fluent in English and Mandarin for smooth communication with stakeholders.
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What you will receive
- Variable Bonus (Based on company and individual performance)
- Annual Leave: 14 days
- Medical Leave
09:00 18:00
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Date Posted: 01/10/2025
Job ID: 127754813
As one of the leading Japanese Recruitment Agencies in Singapore, Reeracoen Singapore offers professional recruitment solutions extending across temporary, contract, permanent and outsourcing to the Singapore workforce. We take pride in our solutions provided to our business partners, assisting not only job seekers in finding suitable employment but also supporting business enterprises in talent acquisition.
