Executive Secretary

Key Responsibilities

• Provide comprehensive administrative support, including calendar management, scheduling, travel arrangements (including tax-related tracking), expense reporting, and email/task coordination.
• Support the VP and team with travel bookings and expense claims.
• Maintain departmental correspondence, records, and filing systems.
• Take meeting minutes and assist in follow-up actions as needed.
• Design and prepare high-quality PowerPoint presentations for internal and external meetings, including C-suite engagements.
• Create departmental reports, charts, graphs, and tables to support business reviews and decision-making.
• Monitor departmental budgets and expenditures, raising alerts when necessary.
• Maintain and update contact lists, group email distributions, and task trackers for the team and Singapore-based staff.
• Coordinate onboarding activities for new or transferring team members (e.g., laptop setup, mobile phone, and AMEX card requests).
• Assist in organizing conferences, team functions, and dinners.
• Perform other administrative duties as assigned.