Key Responsibilities:
Administrative Support
- Manage complex calendars, travel arrangements (including tax-related tracking and visas), expense reports, and regular work reports.
- Draft correspondence, create PowerPoint presentations, and develop simple PowerPoint videos.
- Organize meetings, team activities, conference calls, webinars, and take detailed meeting notes.
- Maintain departmental files, contact lists, and distribution lists.
- Track budgets and expenditures, raising concerns when necessary.
- Support the extended technology leadership team with travel and expense claims.
- Prepare reports, charts, and data summaries as needed.
Coordination & Communication
- Act as the central point of contact for the APAC technology leadership team.
- Coordinate onboarding activities for new or transferring team members.
- Assist with internal and external events, including conferences and dinners.
- Compile and distribute information and reports as requested.
- Anticipate team needs and proactively take action to support them.
Stakeholder Engagement
- Build excellent working relationships with internal and external stakeholders.
- Represent the technology team professionally and confidentially.
- Host and greet guests, ensuring a seamless experience.
- Collaborate across functions to ensure smooth information flow.
- Raise departmental concerns or issues to leadership as needed.
