Executive Secretary

This position directly supports two C-suite executives: the Regional Managing Director and the Regional Finance Director of the Automotive Interests division (operating under the Cycle & Carriage banner in Singapore and Malaysia, as well as a 49.9% stake in Tunas Ridean in Indonesia). The ideal candidate is highly organized, has strong time management skills, and can maintain a calm demeanour under pressure.

The Role:

• Provide daily secretarial support, including calendar management, scheduling, appointments, and logistical arrangements for virtual or physical meetings alike.
• Schedule meetings for monthly business meetings; countries update/reviews & budgets meetings for regional teams
• Arrange business travel itineraries, including flight and hotel bookings, local transportation, visa applications, and post-travel expense claims.
• Ensure that all claims are submitted in accordance with stipulated guidelines.
• Ensure accuracy in reporting for gift handling (purchases and declarations in line with policy guidelines).
• Prepare agendas, minutes, and meeting materials for management meetings.
• Manage and prepare regular leadership celebrations and engagements.
• Liaise with internal and external partners across the world and the Hong Kong head office to maintain close and consistent communication.
• Collaborate closely with the executive secretarial team at the Head Office.
• A portion of this role (20-30%) extends to personal assistance - covering travel, reservations, and family logistics - and requires the same level of discretion and reliability as the core executive support function.
• Undertake other ad-hoc support duties and projects as assigned.

Requirements:

• At least 5 years of secretarial experience supporting C-suite or board-level senior executives. Experience in listed companies or MNCs is advantageous.
• Strong communication and interpersonal skills.
• Proactive, detail-oriented, and dedicated to delivering your best as an individual contributor.
• Excellent time management, planning, and organizational skills.
• Exceptional judgment and discretion in handling confidential information.
• Ability to remain calm, work under pressure, handle unforeseen changes or requests with maturity, and manage priorities efficiently and accurately.
• Digitally savvy and able to navigate multiple mobile devices and platforms.
• Strong command of written and spoken English is required.
• The candidate must possess a good balance of tact/diplomacy, as well as a strong sense of responsibility.

About the Company

A member of the Jardine Cycle & Carriage Group, C&C is one of the leading automotive groups in Singapore. We started out in 1899 as a trader in nutmegs and other sundries. In more than 120 years since, we have grown to become a major player in the automotive industry in Singapore, retailing Mercedes-Benz, Mitsubishi, Kia, Citroën, Maxus, ORA, smart passenger cars and Commercial vehicles as well as retail used cars under its Republic Auto brand.

At Cycle & Carriage, it is more than just the recognition we have earned as being the leader in its class. Exceptional Journeys encapsulates our passion for our existence. Bringing together high-performing team members and technical excellence to create people-focused experiences that consistently exceed expectations. Whether it is a customer we serve, an employee that we engage, a brand that we carry, we want to support them in creating exceptional journeys for themselves.

We have a constant mission to strive towards being an Employer of Choice in the countries we operate in. Some of our better performing countries have consistently being recognized for commendable people practices such as:

• HR Asia's Best Companies to Work Platinum Award in 2025 (11th consecutive year winner)
• Happiest Workplace Award 2024
• Finalist in HR Excellence Awards 2016 for Recruitment and Leadership Development;
• Winner of Innovative Talent Acquisition Strategy Award in the Annual Jardine Matheson HR Conference 2016
• Winner of Excellence In Innovative Use of HR Technology in HR Excellence Awards 2017
• Merit for Singapore Health Award as awarded by Health Promotion Board
• Jardine Matheson HR Conference 2017, where we clinched the Best Employer Brand, Best Work-Life Balance and Best HR Team Awards.
• Jardine Matheson HR Conference 2018 for Excellence in Employee Transformation
• Bronze Award in HR Excellence Award 2019 for Excellence in HR Innovation

The emphasis on employee experience has been on the forefront of the C&C's people practices. Keen for a career conversation Connect with us to find out more.

(You would be notified if you are shortlisted. By submitting your application, you consent to the collection, use and disclosure of your personal data contained in this document by Jardine Cycle & Carriage Limited and its subsidiaries and affiliates, for assessing your career application).