Executive, Project Lifecycle & Operations (6mths agency contract) @ One North

Key Responsibilities 

Grant Administration

• Serve as the point of contact for Project Leads on pre-award grant administration, including proposal checks, endorsements and submission support. 
• Process project variations and change requests promptly, ensuring proper documentation and compliance with institutional policies and funding agency terms and conditions (T&Cs). 
• Maintain accurate project records in the relevant systems and trackers. 
• Work with internal stakeholders to resolve grant administration queries. 

Digitalisation Special Project

• Develop and maintain Power BI dashboards for the grant pipeline, proposal status and project lifecycle tracking. 
• Design and set up Power Automate workflows and SharePoint solutions to reduce manual steps in pre-award and change request processes. 
• Explore AI-enabled tools, such as Microsoft 365 Copilot, to improve the efficiency of the team's service delivery. 
• Deliver user guides, process documentation and a handover by the end of the contract so that the team can maintain the solutions. 

Others 

• Perform any other duties and responsibilities assigned by the supervisor. 

Job Requirements 

Essential 

• Diploma or degree, preferably in business analytics, information systems or a related field. 
• Hands-on experience in building Power BI dashboards (data modelling, Power Query). 
• Practical experience with Power Automate and SharePoint (lists, libraries, flows). 
• Strong attention to detail, with good written and verbal communication skills. 
• Able to work independently, manage competing deadlines and get up to speed quickly. 

Preferred 

• Experience in research grant administration or with funding agency T&Cs. 
• Familiarity with Power Apps, Microsoft 365 Copilot or Copilot Studio.