Prepare and process the submission of project correspondences, quotations, job measurement sheets, monthly reports and meeting minutes to the authority and customers
Handle the baseline documentation and filing and archival of contracts, sales orders, MOUs and NDAs
Record and manage the incoming correspondences, variations/ work orders, and instructions to route to the respective team members or the sub-contractors
Format the design documents to be in line with the company standard template, and submit the document registration, document change requests to the Document Control Center
Compile and vet through the personnel forms and OSAs of project team members and submit to the authority for the security clearance purpose
Track and monitor the expiry of POAs, Banker's guarantees, bonds and Insurances and initiate the renewal process on time
Process the payment request submissions and follow up for the payment certificates issued by customers in due course
Prepare and seek the management's approval for the e-billings and project milestones billing, and submit to the Finance Operation Support team
Assist in preparations and coordination for project audits and BCM exercises
Support raising e-PR, follow up on PO, deliveries, GR process and track the payments to the vendors
Contribute as the RA team member in the Risk Assessment Team
