Executive, Procurement

We're Hiring: Executive, Procurement

Creating moments. Connecting people. Building community.

We are seeking a detail-oriented Procurement Executive. You will be responsible for sourcing, vendor relations, purchase orders, and logistics. You will ensure timely and cost-effective procurement of materials and services while maintaining compliance with company policies. Your contributions will directly support the Club's operations and long-term success, ensuring that all procurement activities are aligned with the Club's standards and objectives.

Key Responsibilities

Your key duties include:

• Sourcing and purchasing of essentials at the best price and quality that are beneficial to The Club, in accordance with the Club's procedure.
• Process and issue purchase orders for all food & non-food items.
• Assisting in the daily receiving of items.
• Effective sourcing and negotiating with suppliers.
• Ensure Purchase Requisition (PR) is accurate follow up on the approval process and PO closure.
• Follow up on daily PO, and ensure all delivery fulfilled on a daily basis.
• Vendor and item creations.
• Liaise with the vendor, Chef, and business unit on delivery and daily operations issues.
• Arrange urgent orders when there is a last-minute event or an increase in reservations.
• Monitor open POs, update reports, and filing.
• Perform any other duties as may be assigned from time to time.

Requirements

• Diploma or Degree in Supply Chain Management, Procurement, Business Administration, or a related discipline.
• Minimum 2 years of experience of procurement experience, preferably in hospitality, clubs, F&B, or service industries.
• Proven track record in tender management, contract negotiation, and vendor governance.
• Experience with procurement systems such as Tender Board, Sesami, NorthStar, or similar ERP platforms.
• Hands-on experience in stock management, inventory counts, and audit processes.
• Effective collaborator and clear communicator across multiple functions.
• Proactive, organised, and able to manage multiple priorities under pressure.
• Possess a positive working attitude
• Able to work well under pressure and tight deadlines

Why Join Us

Because this isn't just a job, it's a chance to be the heartbeat of the Club's social scene. You will be part of a warm, collaborative team that values creativity, initiative, and fun. You will get to do what you love and build community through amazing experiences.