Executive & Personal Assistant to Rachel Lim
ROLE OVERVIEW
This role exists to support Rachel Lim across her multi-faceted life as an entrepreneur, creative, mother, speaker, and founder. The ideal EA/PA will be highly organised, intuitive, and deeply aligned with Rachel&aposs values someone who protects her time and energy, anticipates needs, and activates flow across personal and professional domains. Youll become her right hand, ensuring she has the spaciousness to lead, create, connect, and thrive.
CORE PURPOSE
To optimise Rachels life by clearing clutter, anticipating needs, and executing with care enabling her to focus on what truly matters: creative work, deep relationships, soulful leadership, and purposeful living.
SCOPE OF RESPONSIBILITIES
Schedule & Life Flow Management
- Manage Rachels calendar across LB, RachReflects, podcast, CLOSER, family, and self-care
- Block time for deep work, rest, and prep
- Proactively flag overlaps, coordinate logistics, and ensure energy-conscious scheduling
- Communication & Gatekeeping
- Monitor inboxes (email + DMs), flag priorities, and draft replies where possible
- Follow up on pending items and close loops
- Liaise with podcast guests, collaborators, and partners
- Help uphold boundaries with grace and warmth
- Project & Content Support
- Track key projects across ANON, podcast, RachReflects, LB initiatives
- Support podcast coordination, episode prep, and guest comms
- Assist in content scheduling, copywriting, or reviews (if capable)
- Help with internal documents, decks, and briefs
- Events & Travel Coordination
- Plan and manage logistics for retreats, talks, launches, family trips
- Book flights, hotels, transport; prep travel docs and itineraries
- Liaise with event hosts and partners in advance
- Family & Home Support (light but essential)
- Schedule kids appointments and manage family calendar
- Coordinate deliveries, errands, or home help needs
- Track birthdays, gifts, and family milestones
- Wellness & Personal Growth Rhythm
- Help uphold Rachels self-care rhythms (coaching, journaling, workouts)
- Organise prompts and check-ins (e.g. monthly intentions, Ba Zi rhythm)
- Support reflection processes and vision mapping sessions
Admin & Logistics
- Submit reimbursements, track invoices, manage receipts
- Maintain contact directories and vendor lists
- Organise Google Drive, Notion, and workflow tools
IDEAL TRAITS
- Proactive, anticipatory, and systems-oriented
- Warm, emotionally intelligent, and deeply trustworthy
- Strong written and verbal communicaton
- Digitally fluent (Google Suite, Notion, Calendly, etc.)
- Calm, grounded, and aligned in energy
- Bonus: Strong writing or content sensibilities
GROWTH PATH
This role can evolve into a Strategic Integrator, Chief of Staff, or Creative Projects Manager depending on strengths, trust, and chemistry.
LOCATION & FORMAT
Based in Singapore, hybrid preferred
- Combination of remote and in-person work depending on schedule
