Executive & Personal Assistant to Chairman

• Perm, Central

• Min 5+ years experience supporting C-suite or UHNWI

• Proven experience in private office / family office / high-net-worth environments

• Strong experience handling complex international travel and scheduling

We are seeking a highly resourceful and service-oriented Executive & Personal Assistant to provide seamless, end-to-end support to the Chairman. This is a high-impact role operating within a fast-paced, unstructured environment, requiring strong judgment, discretion, and the ability to anticipate needs proactively.

You will act as a trusted gatekeeper and liaison, managing both business and personal matters, including complex global travel, stakeholder coordination, and confidential communications. This role suits someone experienced in supporting Ultra-High-Net-Worth Individuals (UHNWI) who thrives under pressure and operates independently with minimal direction.

Key Responsibilities

Executive & Administrative Support

• Manage a highly dynamic and complex calendar across multiple time zones

• Coordinate meetings, prepare briefing materials, presentations, and reports

• Draft, review, and manage high-level correspondence on behalf of the Chairman

• Act as the primary point of contact, triaging and prioritizing communications

Stakeholder & Communication Management

• Liaise with senior management, board members, clients, and external stakeholders

• Ensure clear, timely, and accurate communication flow across all parties

• Exercise strong judgment in managing sensitive and confidential matters

Travel & Logistics (High Complexity)

• Oversee end-to-end global travel arrangements, including private jet coordination

• Manage last-minute changes, disruptions, and crisis scenarios across time zones

• Coordinate logistics for board meetings, events, and international engagements

Personal & Private Office Support

• Support the Chairman and family with personal matters, including travel and lifestyle management

• Coordinate overseas property matters and liaise with property managers

• Manage payments, renewals (e.g., yacht licenses), and related administrative matters

Operations & Project Coordination

• Maintain organized physical and digital documentation with strict confidentiality

• Support ad-hoc projects, ensuring timely execution across multiple stakeholders

• Operate effectively in a non-structured environment without SOPs

Availability & Responsiveness

• Provide high responsiveness outside standard working hours as required

• Act as a dependable point of contact during travel or urgent situations

Requirements

• Minimum 5+ years experience supporting C-suite or UHNWI

• Proven experience in private office / family office / high-net-worth environments

• Strong experience handling complex international travel and scheduling

• Exceptional communication and stakeholder management skills

• High level of discretion, professionalism, and confidentiality

• Ability to work independently with minimal structure or guidance

• Highly adaptable with strong problem-solving capabilities under pressure

• Proficient in Microsoft Office and scheduling tools

Triton AI Pte Ltd
Registration Number: R1980724
EA: 21C0661