Job Description

We are seeking a highly capable Executive Personal Assistant to provide dedicated professional and personal support to the CEO / Managing Director across multiple business interests.

This is a high-trust role requiring excellent organisation, attention to detail, discretion, initiative and sound judgement. The successful candidate will work closely with the CEO / Managing Director in a fast-paced and international environment, supporting the effective management of priorities, engagements, travel, research and follow-ups.

Key Responsibilities

Manage a complex calendar, meetings, appointments and priorities.
Coordinate international business travel, including schedules, meetings, flights, accommodation, ground transportation and other logistical arrangements.
Provide executive support during international business travel when required, including coordination of schedules, meetings, logistics and on-the-ground arrangements.
Conduct research and fact-finding across a broad range of topics and distil findings into concise, accurate and useful summaries.
Verify important information and sources where appropriate.
Track decisions, commitments and follow-up items to ensure timely completion.
Manage correspondence and assist with drafting communications where required.
Coordinate with internal teams, clients, business partners and external stakeholders as required.
Handle confidential and sensitive information with a high level of discretion.
Provide broader executive, administrative and selected personal support as reasonably required.

Candidate Requirements

Relevant professional experience in executive support or transferable backgrounds such as hospitality, premium service or other client-facing industries is preferred. Prior EA/PA experience is advantageous but not essential.
Exceptional fresh graduates are also welcome to apply and will be considered based on their skills, capabilities and suitability for the role.
Exceptional attention to detail and strong organisational skills, with the ability to manage multiple priorities and remain composed in a fast-moving environment.
Strong judgement, initiative and resourcefulness, with a proactive approach to anticipating requirements, solving problems and following through.
Highly trustworthy and discreet, with a strong sense of ownership and responsibility when handling confidential and sensitive matters.
Strong interpersonal and communication skills, with the ability to engage professionally with senior executives and stakeholders from different cultures and backgrounds.
Able to work independently, take ownership and adapt effectively as priorities change.
Comfortable using modern technology, productivity platforms and AI-assisted research tools, with the ability to independently verify important information and sources.
Willing and able to undertake international business travel as required, including occasional travel at relatively short notice.
Comfortable with occasional work requirements outside standard business hours, particularly during overseas travel and major engagements.
A valid driving licence and ability to drive would be advantageous.

Language Requirements

Excellent command of English, both written and spoken.
Strong professional proficiency in either Mandarin or Japanese, both written and spoken, is required, as the role involves regular communication, correspondence and research with business partners and stakeholders in Mandarin- and Japanese-speaking markets.
Proficiency in both Mandarin and Japanese, or another Asian language relevant to the company's regional business activities, would be advantageous.

Academic Qualifications

No specific academic qualification is required.

Candidates will be assessed based on their skills, capabilities, relevant experience and ability to perform the requirements of the role, rather than formal academic credentials.