Executive Personal Assistant & Operations Coordinator

Job Responsibilities

• Provided comprehensive executive support to the Director, including calendar management, meeting coordination, travel arrangements, and professional handling of correspondence

• Supported internal and external meetings, board meetings, and executive sessions through agenda preparation, presentation materials, minute-taking, and cross-functional coordination

• Tracked projects, tasks, deadlines, KPIs, and follow-ups to ensure timely execution and visibility for senior leadership

• Assisted in monitoring the implementation of SOPs and corporate protocols across departments, supporting continuous operational improvement initiatives

• Acted as a primary point of contact for internal and external stakeholders, managing confidential information with discretion and providing flexible support for ad-hoc and special projects

• More than 5 years of secretary experience
• Japanese language skills are required to communicate internally and externally