Executive Officer (Accounts Payable) - Finance Division

JOIN OUR FINANCE TEAM

Executive Officer - Accounts Payable

Be part of a team that upholds financial integrity, accountability andoperational excellence.

We are seeking a highly organised, meticulous and dependable professional to join our Finance Division as an Accounts Payable Executive.

The ideal candidate will play an important role in ensuring the Association's payment operations are accurate, timely and well-controlled. Beyond processing transactions, you will contribute to sound financial governance, maintain financial records and support the smooth execution of the Association's day-to-day financial operations.

ABOUT THE ROLE

Reporting to the Finance team, you will oversee the day-to-day accounts payable activities, ensuring that invoices, claims and disbursements are processed efficiently and in accordance with the Association's financial policies, established procedures and approval requirements.

You will work closely with internal departments, vendors and relevant stakeholders to facilitate timely payments, resolve discrepancies and uphold proper financial documentation and accountability.

KEY RESPONSIBILITIES

1. Accounts Payable Operations

• Manage the end-to-end processing of supplier invoices, staff claims, reimbursements and other payment requests.
• Verify invoices against supporting documents, contractual terms, delivery records and approved expenditure, where applicable.
• Prepare payment vouchers and facilitate payments through GIRO, bank transfers and other authorised payment channels.
• Ensure payments are accurately recorded, properly authorised and processed within stipulated timelines.
• Monitor payment schedules, track outstanding invoices and follow up on overdue or pending payments.
• Investigate and resolve invoice discrepancies, duplicate billings and payment-related queries.

2. Financial Controls & Compliance

• Ensure all payment transactions adhere to the Association's financial policies, procurement requirements, delegated authority limits and internal control procedures.
• Verify the completeness and accuracy of supporting documentation and approval records before processing payments.
• Maintain proper segregation of duties and exercise due diligence in handling financial transactions.
• Identify discrepancies, irregularities or potential control gaps and escalate matters to the relevant stakeholders.
• Ensure financial records are systematically maintained and readily accessible for internal and external audits.

3. Reconciliation & Financial Reporting

• Assist with supplier statement reconciliations and follow up on outstanding balances.
• Support bank reconciliations, petty cash administration and the monitoring of payment transactions.
• Assist with month-end and year-end closing activities, including the preparation of relevant schedules and supporting documentation.
• Maintain accurate accounts payable records and provide timely updates on outstanding payments and liabilities.
• Support the preparation of financial reports and other accounts payable-related analyses as required.

4. Stakeholder & Operational Support

• Liaise professionally with internal departments and external vendors on invoice submissions, payment status and account discrepancies.
• Provide timely clarification on payment procedures and documentation requirements.
• Support the continuous improvement of accounts payable processes to enhance accuracy, efficiency and accountability.
• Undertake other finance-related duties and assignments as may be required.

WHAT WE'RE LOOKING FOR

• Diploma or Degree in Accounting, Finance or a related discipline.
• Minimum 2 years of relevant experience in Accounts Payable, accounting or finance operations.
• Hands-on experience in invoice processing, payment administration and account reconciliation.
• Experience in the charity, non-profit or public sector would be an advantage.
• Sound understanding of accounts payable processes, accounting principles and financial controls.
• Proficiency in Microsoft Office applications, particularly Excel.
• Familiarity with accounting or Enterprise Resource Planning (ERP) systems SAP experience would be an advantage.
• Ability to maintain accurate financial records and manage multiple payment deadlines effectively.
• Meticulous, analytical and highly attentive to detail.
• Demonstrates integrity, discretion and accountability when handling financial information and transactions.
• Possesses good interpersonal and communication skills, with the ability to engage stakeholders professionally.
• Proactive in identifying discrepancies and resolving operational issues.
• Able to work independently while contributing effectively as part of a team.
• Committed to maintaining high standards of accuracy, confidentiality and professionalism.

WHY JOIN US

Join a purpose-driven Association dedicated to serving the Muslim community while strengthening your financial and operational expertise in a collaborative working environment. Contribute directly to the Association's financial sustainability, governance and operational effectiveness, while working alongside a committed team that values integrity, service excellence and meaningful community impact.

If you take pride in accuracy, uphold strong professional values and are ready to contribute to effective financial management, we welcome you to be part of our team.