Executive / Office Assistant

Job post summary

Date posted: 14 July 2026

Pay: $1,000.00 - $2,500.00 per month

Job Description:

Job Summary:

The Executive / Office Assistant is responsible for providing administrative support to ensure the efficient operation of the office. This role includes a variety of tasks such as managing correspondence, scheduling meetings, supporting bookkeeping, and assisting with various administrative projects. The firm's core investment markets are global developed markets. The Executive Assistant will therefore frequently coordinate across North American, European, and Singapore time zones.

Key Responsibilities:

• Answer and direct phone calls, take messages, and respond to inquiries.
• Greet visitors and provide assistance as needed.
• Coordinate and schedule meetings, calendar invites, and Zoom calls across time zones.
• Schedule and coordinate appointments and travel arrangements.
• Support accounting and bookkeeping by updating and maintaining files in a filing system, both online and offline.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Provide general support to visitors and staff.
• Manage office budget, including petty cash and office expenses.
• Identify opportunities for process and office management improvements, and design and implement new systems.
• Provide other administrative support and assistance as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports.

Qualifications:

• Bachelor degree or equivalent additional qualifications in communications or administration are a plus
• Proven experience as an Office Assistant, Administrative Assistant, or in another relevant administrative role.
• Proficiency in MS Office (MS Excel and MS Word, in particular).
• Excellent written and verbal communication skills.
• Excellent time management skills and ability to multitask and prioritize work.
• Attention to detail and problem-solving skills.
• Strong organizational and planning skills in a fast-paced environment.

LOCATION: Singapore

Interested candidates please send CV to [Confidential Information]

Job Type: Full-time

Job Type: Full-time

Work Location: Hybrid remote in Singapore 049483