Job Title: Executive
Posting Start Date: 09/03/2026
Job Description
Duties and Responsibilities
Role summary
Support end-to-end administration of the MSc (Robotics) programme from admissions to examinations and graduation-related processing. The role is student-facing and works closely with other department staff, including academic staff, and other NUS units.
Key responsibilities
- Manage two annual admissions cycles (Aug/Jan), handle enquiries, and process applications in GDA3 (document checks, GPA computation, shortlisting, offers), including CDE Global Fellowship Programme applications.
- Prepare admissions listings, follow up action items, and analyse application/offer/acceptance data for reporting to the Programme Manager and Deputy Head (Graduate Programmes).
- Administer CourseReg configuration and operations (enrolments, add/drop, appeals, capacity reviews, workload and prerequisite checks).
- Manage student administration matters (e.g., candidature, LOA, workload conversion, credit transfers, tuition fee queries) and handle appeals with escalation as needed.
- Coordinate examinations logistics and processing (invigilation, exam requirements, printing/collation of papers, script checking, exam duties, CA/exam marks collation/verification).
- Prepare BOE materials and exam reports; support graduation checks and coordinate graduation processing with the Dean's Office.
- Work with other department staff to organise welcome talks; attend to walk-in queries; inform the website administrator of programme updates and verify published information for accuracy.
- Perform other ad-hoc duties as assigned.
Qualifications
- Degree holder, preferably with working experience in higher education/programme administration.
- Proficiency in using administrative software and tools (e.g. Microsoft 365 (Teams/SharePoint/Excel)), with a willingness to learn and adopt new technologies as needed.
- Strong communication and interpersonal skills, able to coordinate across stakeholders.
- Strong organisational skills with attention to detail, able to manage multiple deadlines and interpret/apply academic policies.
