Our client is a leading shipping company that is committed to the green and technology-driven growth of the industry. Headquartered in Singapore for the past 30 years, the company is driven by its mission to be the safe and efficient transportation provider of choice to the shipping industry. Empowering that mission are 5,000 skilled and dedicated sea and shore staff that oversee a versatile fleet of 18 million deadweight-tonnes across three core segments of containership, dry bulk, and tanker vessels. The company's shore team is fully integrated with in-house commercial, finance, innovation, IT, legal, manning, operations, and technical departments.
EXECUTIVE (MARINE HR), PAYROLL
The role is responsible for overseeing the daily operations of the Crew Accounts section within the Marine HR department, ensuring accurate and timely processing of crew payments and managing related accounts functions
The function is responsible for the day-to-day activities of the Crew Accounts section and reports to the Manager (Marine HR), Payroll in the following areas:
- Attending to vessels emails on Crew Accounts matters
- Compilation of monthly crew allotment summary
- Processing of monthly portage bill and master cash report
- Radio Accounts
- Pension for crew
- Field Staff and New Building costs
JOB DESCRIPTION
- Review and process monthly ships accounts for the assigned vessels and export the monthly portage bills.
- Review, control allotment bank details and process monthly allotment for the vessels assigned.
- Assist in Cash to Master arrangement.
- Conduct Master's briefing for the assigned vessels on ships accounts reporting.
- Update of Department Records Matrix, OJT plan where change is affected.
- Reporting:
- Compile monthly Victualling & Slopchest report
- Compile monthly Port Representation report for review
- Administration of Special allotment.
- Process Radio Invoices for Approval and prepare journal entries and payment.
- Crew pension, calculation claims for pension, arranging payment and journal entries for pension redemption upon request.
- Prepare journal entries for Field Staffs and New Building Site-office Staff.
- Perform any other duties as and when assigned by manager.
QUALIFICATIONS/EXPERIENCE
- Degree or Diploma, preferably in Accounting or equivalent.
- 2-3 years of relevant working experience, preferably in the shipping industry.
KNOWLEDGE AND SKILLS
- Good interpersonal and communication skills - spoken and written English.
- A team player who is hands-on and meticulous in his/her work and can deliver within tight deadlines.
- Proficient in MS Office in particular MS Excel application.
- Working knowledge of Oracle Fusion will be advantageous.
