The opportunity
This role supports primarily the Partner and 2 to 3 other lawyers. The ideal incumbent will be a proactive problem solver with exceptional communication skills and meticulous attention for details.
What You&aposll Do
- Manage and coordinate scheduling for the Partner including managing flow of mails, email, phone calls, client management, and other company/department logistics
- Provide administrative and office support, such as maintenance of filing system and contacts database
- Answer and respond to phone calls, communicate messages and information to the Partner
- Manage Partner travel logistics and activities, including accommodations, transportation, and meals
- Coordinate internal and external resources to expedite workflows
- Maintain records, files, and documents for the Partner
- Manage and organize team communications and plan events, both internal and off-site
- Maintain professionalism and strict confidentiality in respect of communications, materials and all correspondences
About You
- At least 5 years of related administrative experience reporting directly to the upper management
- Excellent spoken and written English
- Excellent interpersonal, organizational and communication skills
- Strong time-management and organizational skills, and an ability to multi-task
- Proficiency with office productivity tools and an aptitude for learning new software and systems
- Ability to work well within a team environment, flexible, and willing to adapt to changes and unafraid of challenges
- Ability to maintain confidentiality of information related to the company and its employees
Desirable
- Experience in a mid-sized international law firm or larger practices
- Experience in IP portfolio management and commercial/transactional matters will be an advantage
- Experience in developing internal processes, workflows and filing systems
Apply to the role by submitting a copy of your CV and cover letter to [Confidential Information].
