Executive, Finance and Administration (Contract)

The Executive will support the day-to-day finance and office administration activities of the organisation. This is a hands-on role involving document checks, invoice and payment processing, record keeping, and coordination of routine office matters. The incumbent will work with internal teams and vendors to ensure tasks are completed accurately and on time.

Responsibilities

Billing and Accounts Receivable

• Check proforma invoices against booking forms, handover/takeover forms and other supporting documents before converting them into customer invoices.
• Verify billing details, amounts and approvals, and follow up on missing information or discrepancies.
• Prepare and issue customer invoices, credit notes and other billing documents as instructed.
• Record customer receipts and assist with matching payments to outstanding invoices.
• Maintain billing records and follow up on routine outstanding items.

Supplier Invoices and Payments

• Check supplier invoices against purchase orders, contracts, delivery records and other supporting documents, where applicable.
• Verify invoice details and approvals and follow up on discrepancies or missing documents.
• Enter supplier invoices into the accounting system and prepare payment documentation for review and approval.
• Assist with payment processing and maintain complete payment records.

Office Administration Support

• Assist with day-to-day office administration, including coordinating office maintenance and repair requests.
• Monitor and replenish pantry supplies, stationery and other office items.
• Liaise with vendors and service providers on deliveries, servicing and maintenance appointments.
• Maintain basic records of office supplies, service requests and related expenses.
• Help with other office and facilities matters as assigned.

Other Finance Support

• Assist with basic reconciliations and month-end closing schedules.
• Respond to routine billing and payment enquiries, referring more complex matters to the manager.
• Support the Finance and Corporate Services team during peak periods.
• Undertake other ad-hoc finance and administrative duties as assigned.

Requirements

• Diploma in Accounting, Finance, Business Administration or a related discipline, or relevant work experience.
• Experience in billing, accounts receivable, accounts payable or office administration is an advantage.
• Careful and organised, with good attention to detail and the ability to follow up on outstanding matters.
• Comfortable using Microsoft Excel and learning accounting systems. Experience with Oracle NetSuite is an advantage.
• Willing to perform hands-on transaction processing, routine document checks and office administration tasks.

Candidates without the stated qualification or experience are welcome to apply if they have relevant skills and are willing to learn.

This is a 1-year contract.

Only shortlisted candidates will be notified.