Executive, Facilities Management

Job Description

• Reporting to Manager, Facilities Management, assist to oversee building operations and tenants management.
• Oversee tenancy management matters, build strong rapport with tenants and provide support on tenancy works.
• Oversee tenant's fit-out work and landlord's tenancy works. This includes conduct design and fit-out briefing to tenants and tenants appointed contractors, review all documentations for fit-out applications to ensure compliance with building's and statutory requirements. Provide guidance on fit-out procedures to new tenants and monitor tenants fit out progress.
• Manage process for invitation of tender, request for quotations on services to be procured. Perform tender evaluation, recommendation of award to award of contracts.
• Perform regular inspection of building to identify defects, coordinate with relevant stakeholders and contractors on schedule of defects rectification. Monitor defects rectification process till the completion of rectification works.
• Plan, facilitate, execute, oversee and manage capex, asset enhancement works, repairs and maintenance works.
• Supervise and manage term contractors, including security, housekeeping, pest control, landscape, refuse disposal. Ensure term contractors deliver the service standard required.
• Manage and supervise car park operations, prepare car park occupancy reports.
• Review operational policies & processes to enhance work flow efficiency.
• Assist with other ad hoc projects and facilities management initiatives assigned.

Requirements

• Diploma/Degree in facilities, property, building or real estate management. Those with at least 5 years of relevant experience will be considered for a senior role.
• Experience in managing a commercial property will be an advantage.
• Having a Senior Fire Safety Manager Certificate will be an advantage.