Home Executive, Facilities (1 Year Contract)
Executive, Facilities (1 Year Contract)
Provides facilities and administration support to the organization
Responsibilities
Facilities Management
- Provide support to ensure a clean and safe environment for all SPD premises in compliance to all authorities guidelines such as BCA, NEA, SCDF, WSH etc.
- Main point of contact and manage all outsourced facilities management service vendors to ensure full compliance to the contract scope and requirement and review all vendors performance yearly
- Assist the team in planning for emergency response plan including fire safety management, pandemic plan and etc.
Transport Management
- Assist in supporting daily transport operations of SPD's vehicles and outsourced vendors
Project Management
- Provide support to the project team for new renovation and upgrading works.
- Coordinate with internal stakeholders and vendors to ensure all communications and safety aspects comply.
Administrative Functions
- Perform sourcing, evaluation of quotations and seek approval for purchases.
- Undertake purchase arrangements to ensure value for money purchases for the benefit of the organisation and clients
- Prepare/update and file documentations such as contracts, service requests, certifications, insurance, financial records (e.g. invoices, billing, etc.) etc. required for the operations and meeting funding/audit requirements
- Coordinate and support the renewal of contracts and agreements required for the operations
Support Other Administrative Activities And Events
- Provide logistic support to other stakeholders for SPD events and activities e.g. Board Meeting, Committee Meeting, Managers Meeting etc
- Support all administrative works such as managing card access, printing and phone line management, etc
- Other administrative duties as assigned
Requirements
- Possess at least a Diploma in any discipline
- At least 5 years of relevant working experience for Diploma holders
- Applicants lacking the minimum educational qualification may be considered if they possess significant relevant working experience
- Proficient in Microsoft Office 365 (Outlook/SharePoint/Words/Excel/Powerpoint) preferred
- Possession of own transport will be an advantage
- Proactive, meticulous, possess good communication and interpersonal skills, and a good team player
- Only Singaporeans need apply
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