Executive Assistant

About the role

We are looking for a capable and dependable Executive Assistant and help keep the office running smoothly. This is a business-focused role with direct exposure to management and the autonomy to take ownership of important matters.

Key responsibilities

• Manage the Chairman's schedule, correspondence, meetings and follow-ups.
• Prepare meeting agendas, minutes, reports and business updates.
• Coordinate recruitment, onboarding, leave, payroll and employee administration.
• Oversee company records, office administration, vendors and service providers.
• Liaise professionally with internal teams and external stakeholders.
• Handle confidential information and assigned business projects with discretion.

About you

• Diploma or higher, with at least five years of relevant EA, administration or office management experience.
• Strong written and spoken English and Mandarin to communicate with relevant stakeholders overseas.
• Highly organised, resourceful and able to work independently.
• Strong follow-through, judgment and confidentiality.
• Comfortable managing multiple priorities in a fast-moving environment.

Benefits

• Direct involvement in business and management matters.
• A trusted role with meaningful responsibility and room to improve how things are done.