Our client, a dynamic Founder and CEO, is seeking a highly experienced, discreet, and polished Executive cum Personal Assistant (EA/PA). This is a senior-level position acting as the primary operational right-hand, responsible for driving seamless precision across both high-priority business domains and private lifestyle logistics.
The ideal candidate possesses exceptional emotional intelligence, strong global coordination experience, and an intuitive ability to manage shifting priorities under pressure.
Key Responsibilities
- Travel Operations: Plan and coordinate complex, multi-leg international business and personal itineraries, including luxury accommodations, visas, ground logistics, private dining, and curated experiences.
- Strategic Scheduling: Manage a high-volume calendar across multiple time zones, proactively optimizing the CEO's daily agenda and prioritizing strategic focus areas.
- Lifestyle & Family Support: Oversee personal lifestyle coordination, household management, vendor management, appointments, personal procurement, and bespoke projects.
- Document Administration: Maintain accurate identity records for family members, ensuring timely renewal of passports, visas, re-entry permits, and official documentation.
- Event Planning: Organize mid-scale executive functions, private events, and gatherings with end-to-end oversight on logistics and guest experience.
- Stakeholder Management: Act as a professional liaison between the CEO and internal/external high-profile stakeholders, maintaining strict confidentiality at all times.
- Digital & Administrative Asset Management: Maintain database contacts, high-value asset shipping/insurance, and social media profile administration (e.g., LinkedIn).
Qualifications & Requirements
- Experience: Minimum 5 years of dedicated EA/PA experience supporting C-Suite executives, ideally within a founder-led business, ultra-high-net-worth (UHNW) environment, or private family office.
- Core Competencies: Exceptional discretion, high detail orientation, and proven capability to operate autonomously in fast-paced environments.
- Mindset: Proactive and solutions-driven, with the foresight to anticipate executive needs without direct supervision.
- Communication: Superior verbal and written communication skills with a polished, high-touch service delivery mindset.
- Tech Literacy: Proficient in MS Office/Outlook, Google Workspace, and digital event/project planning tools.
What Success Looks Like
- The CEO's professional and personal ecosystems operate seamlessly and efficiently.
- Demonstrates independent judgment to solve problems quietly and stay several steps ahead.
- Builds an enduring foundation of operational trust, ensuring high-value initiatives are executed flawless regardless of location.
