Job Description

Position Overview:

This role serves as a trusted advisor and key execution partner to the General Manager, providing executive support, operational oversight, and independent audit capabilities. The primary focus is to ensure the efficient operation of the General Manager's Office and provide effective decision-making support. Leveraging professional audit expertise, the role is also responsible for independently reviewing business operations, monitoring the implementation of management decisions, identifying internal control weaknesses, and driving corrective actions to completion.

Key Responsibilities:

1. General Manager's Office Support

1.1 Calendar and Meeting Management

Coordinate the General Manager's schedule and organize key management meetings.
Prepare meeting agendas, supporting documents, and presentation materials.
Draft meeting minutes, translate management decisions into actionable tasks, and maintain follow-up trackers to ensure timely execution and closure.

1.2 Business Performance Reporting and Analysis

Consolidate monthly and quarterly business review materials.
Collect and analyze key performance indicators (KPIs), operational metrics, and business performance data.
Identify performance deviations, investigate underlying causes, and prepare data-driven insights to support the General Manager's decision-making.

1.3 Cross-functional Coordination and Execution Monitoring

Coordinate and follow up on strategic initiatives and special assignments delegated by the General Manager.
Define responsible stakeholders, key milestones, deliverables, and timelines.
Monitor execution progress, identify bottlenecks, and provide regular status updates and escalation reports to the General Manager.

1.4 Executive Documentation and Communication

Draft and prepare important business documents, management reports, executive presentations, and external correspondence.
Facilitate effective communication between the General Manager and internal or external stakeholders.
Coordinate cross-functional activities and provide administrative support, including business travel arrangements, executive visits, and business reception activities.

2. Audit and Internal Control Execution

2.1 Operational and Process Audits

Conduct targeted operational audits across integrated R&D, manufacturing, and sales operations.
Review production costs, inventory management, procurement processes, logistics, and warehouse operations.
Identify operational inefficiencies, potential resource wastage, process weaknesses, and internal control deficiencies.

2.2 Sales and Marketing Audits

Review compliance with sales policies and procedures.
Examine distributor accounts and financial transactions, as well as the authenticity, accuracy, and compliance of marketing expenditures, including advertising and promotional expenses.
Identify potential fraud risks, irregularities, and control weaknesses, and recommend appropriate preventive measures.

2.3 Financial and Compliance Audits

Conduct audits of financial receipts and expenditures, as well as management accountability audits.
Verify the accuracy, completeness, and reliability of financial information.
Assess compliance with applicable laws, regulations, corporate policies, and Group-level governance requirements.

2.4 Internal Control and Risk Management

Evaluate the design and operating effectiveness of internal controls across the Group and its subsidiaries.
Identify and assess risks associated with critical business processes, including R&D, manufacturing, and sales.
Perform internal control testing, identify control gaps, and propose practical corrective and preventive actions.
Participate in risk assessments prior to the launch of new business initiatives, operational processes, or systems.

2.5 Audit Reporting and Remediation Follow-up

Prepare comprehensive audit reports outlining key findings, risk assessments, and recommended corrective actions.
Present audit findings and risk severity assessments to senior management.
Establish and maintain audit remediation trackers, monitor implementation progress, and ensure timely resolution of identified issues.
Conduct follow-up audits where necessary to verify the effectiveness of corrective actions.

3. Data Analysis and Management Insights

Extract and analyze operational and financial data from ERP systems.
Utilize Excel, SQL, and Business Intelligence (BI) tools to identify anomalies, unusual trends, and potential risk indicators.
Translate complex audit findings and operational data into clear, actionable insights.
Develop management dashboards, visual reports, and concise executive summaries to support the General Manager's decision-making.

Qualifications and Requirements:

1. Education: Bachelor's degree or above in Auditing, Accounting, Finance, Financial Management, or a related discipline.

2. Professional Experience:

3-6 years of relevant audit experience, including a combination of internal audit and public accounting firm experience.
At least 2 years of audit experience in the manufacturing or Fast-Moving Consumer Goods (FMCG) industry.
Experience working within a corporate group or an organization with integrated R&D, manufacturing, and sales operations is preferred.

3. Audit Execution Capabilities:

Demonstrated ability to independently manage the full audit lifecycle, including audit planning, data extraction and analysis, stakeholder interviews, audit working paper preparation, and final reporting.
Proven experience independently preparing audit reports for senior management.

4. Professional Certifications: CPA (Certified Public Accountant), CIA (Certified Internal Auditor), or an Intermediate Auditor professional qualification is preferred.

5. Technical Knowledge and Analytical Skills:

Strong knowledge of corporate internal control frameworks, internal auditing standards, and relevant regulatory requirements.
Proficiency in ERP systems such as SAP, Yonyou (UFIDA), or Kingdee.
Strong data analysis capabilities, with the ability to identify operational and financial anomalies.

6. Documentation and Reporting Skills:

Excellent business writing and documentation skills.
Ability to independently prepare professional meeting minutes, audit reports, management presentations, and PowerPoint materials.
Strong ability to present complex information clearly, logically, and concisely.

7. Personal Attributes:

High level of integrity, professionalism, and ethical judgment, with a strong commitment to confidentiality.
Strong analytical thinking, problem-solving, communication, and stakeholder coordination skills.
Highly organized, detail-oriented, and execution-driven.
Ability to work effectively under pressure, manage multiple priorities, and handle ad hoc assignments.
Flexibility to accommodate changing business priorities and irregular working schedules when required.