Executive Assistant to Managing Director

Executive Assistant to Managing Director

Location: CBD, Singapore
Industry: Offshore Energy / Maritime
Employment: Full-time, Permanent
Salary: SGD 4,500 - 5,000 per month

We are seeking a proactive and highly organised Executive Assistant to support the Managing Director of an established offshore energy group. This role combines executive support with office and corporate administration across regional operations.

Key Responsibilities

• Manage the MD's calendar, correspondence, meetings and travel arrangements.

• Prepare presentations, meeting materials, minutes and follow-up actions.

• Oversee daily office administration, vendors and document management.

• Coordinate corporate secretarial matters, statutory records and compliance deadlines.

• Support invoice processing, expense claims, HR administration and onboarding.

• Assist with business documentation, client visits and regional coordination.

Requirements

• Minimum 5 years of experience as an Executive Assistant or Personal Assistant supporting senior management.

• Strong organisational, communication and multitasking skills.

• Proficient in Microsoft Office and executive travel coordination.

• Experience in corporate administration, basic finance or HR support is advantageous.

• Maritime, offshore, oil and gas or related industry exposure is a plus.

• Proactive, discreet, adaptable and comfortable working in a fast-paced environment.

What We Offer

An opportunity to work closely with senior leadership in an international offshore energy business, with exposure to regional operations and a broad range of responsibilities.