Job Description

Executive Assistant to Director

About the role:

We are looking for a reliable and organised Executive Assistant toDirector to support the day-to-day operations of our frozen seafood tradingbusiness. This is a hands-on business support role combining personalassistance, client coordination, and sales administration. You will workclosely with the Director and the sales-trading team to keep daily activities,documents and follow-up actions organised. No previous experience in thefishery industry is required. The Director and team will provide training andguidance on the industry and day-to-day work.

Key responsibilities:

Provide daily administrative and secretarial support to the Director.
Assist with day-to-day tasks within the sales and trading department.
Support client-related arrangements, including meetings, lunches and dinners when required.
Provide occasional driving for Sales team support when needed. A valid driving licence is an advantage but is not essential.
Prepare quotations, purchase orders, and sales orders.
Coordinate business communications, documents and follow-up actions.
Record and prepare meeting minutes as directed by the Director.
Perform other relevant duties assigned by the Director when required.

Requirements

At least two years of office administration experience.
A Diploma in Business Administration, Marketing or a related field is preferred.
Able to communicate effectively in English and Mandarin when liaising with Mandarin-speaking clients and business partners.
Proficient in Microsoft Office applications.
Comfortable using basic AI tools such as ChatGPT, Gemini or AI agents for day-to-day work.
Strong interpersonal, organisational and time-management skills.
Able to prioritise tasks and manage multiple responsibilities.
Proactive, responsible, adaptable and able to work well in a team.
A valid Singapore driving licence is an advantage, but not a requirement.

What we provide