Executive Assistant to CEO | International Trade & Operations |

We are partnering with a fast-growing Singapore-based company with international operations across Asia, the Middle East and Europe. Through a lean, high-performing team, the business manages a complex network of clients, suppliers, logistics partners and advisors across specialised industries.

This role sits at the centre of the CEO's office: translating meetings, instructions and business opportunities into structured tasks and ensuring every initiative reaches a clear outcome.

This is a high-ownership role suited to someone who is uncomfortable leaving things without a result.

Job Responsibilities

CEO Time & Information Management

• Manage the CEO's schedule, meetings, travel and priorities; filter noise and provide a short daily summary of key actions

• Prepare a concise Meeting Brief for each key engagement; convert verbal instructions and ad-hoc ideas into clear, assignable tasks

• Accompany the CEO on domestic and international trips as required

Client Relationship & Business Opportunity Follow-Up

• Prepare complete meeting notes; extract real needs, decision structure and next steps

• Draft and send post-meeting follow-ups; track each opportunity with a clear owner and deadline

• Handle routine correspondence and scheduling within authorised scope on behalf of the CEO

Business Research & Meeting Preparation

• Brief the research team for each meeting; synthesise findings into concise, actionable formats — never forward raw materials unprocessed

• Identify information gaps and ensure they are closed before each meeting

Business Proposals & Document Management

• Coordinate drafting of proposals, company introductions, client letters, meeting notes and bilingual business emails

• Maintain version control and document records; submit for approval before dispatch

Internal Project Coordination & Closure

• Break CEO instructions into tasks with single owners and deadlines; follow up daily on outstanding items

• Report to the CEO with five elements: what happened, why a decision is needed, available options, recommended course of action, and latest deadline

Quotation, Contract & Payment Process Coordination

• Coordinate the full quotation-to-contract process across the sourcing and back office teams

• Ensure all pricing and commitments are approved through the company's authorisation framework; verify compliance checks for regulated products before any formal commitment

Job Requirements

• Bachelor's degree or above

• Excellent spoken and written proficiency in both English and Chinese to liaise with Chinese counterparts; able to independently draft professional bilingual business correspondence

• Strong project management skills; able to manage multiple priorities simultaneously

• Proven ability to drive tasks to completion, not just coordinate or track

• High discretion, professional judgement and accountability for deadlines and closed loops

• Comfortable working with senior stakeholders, government agencies and international partners

• Willing and able to travel internationally, including to the Middle East

• Proficient in Microsoft Office, Google Workspace, Notion or equivalent tools

• Experience in a CEO Office, Chief of Staff, senior EA, consulting, international trade or business development role is preferred

• Background in defence, security, engineering, supply chain or commodities is an advantage

• Familiarity with quotation, contract and payment processes in a trading or project environment

• Experience in Singapore, China or Middle East business contexts is a plus

www.dadaconsultants.com

Licence Number: 18S9037

EA Registration Number: R23112003

Business Registration Number: 201735941W