Executive Assistant to CEO, Asia Pacific (Data Centre based in Central Singapore)

My client is a mid-sized Data Center operator with presence in multiple countries within APAC.

They are seeking an experienced Executive Assistant & Office Manager to provide dedicated support to the CEO while overseeing the day-to-day administration of the Singapore office.

This role is ideal for someone who pays attention to detail, exercises discretion and possesses a proactive approach to ensure that the CEO is well supported, organised, and able to focus on business priorities.

Responsibilities

• Manage the CEO's calendar, meetings, travel arrangements, and day-to-day administrative needs.
• Prepare meeting materials, presentations, and correspondence.
• Coordinate meetings, visitors, and travel logistics.
• Ensure timely follow-up on schedules and reminders to CEO.
• Handle confidential information with professionalism and discretion.
• Manage office facilities, supplies, vendors, and workplace services.
• Keep the office safe, organised, and running smoothly.
• Organise office events, employee engagement activities, and CSR initiatives.
• Support company-wide meetings and office events from an administrative and logistical perspective.
• Work closely with internal teams and external service providers (building management, vendors, cleaners, etc.) to ensure efficient office operations.
• Manage office budgets and administrative purchases within approved limits.
• Process office invoices and support expense administration.

Qualifications

• Diploma or Bachelor's degree, or equivalent work experience.
• At least 5 years experience as an Executive Assistant supporting a senior executive.
• Experience in office administration or office management is preferred.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams).
• Able to work independently and a team player at the same time, manage multiple priorities, and maintain confidentiality.
• Proactive and takes initiative.
• Highly organised with strong attention to detail.
• Dependable and responsive.
• Professional and discreet.
• Friendly, approachable, and service-oriented.
• Able to adapt quickly in a fast-paced environment.