Executive Assistant, Tech Industry (1-year contract)

This is a 12-months contract role.

Responsibilities

• Manage complex executive calendars, including scheduling across multiple time zones, prioritizing competing demands, and coordinating internal and external meetings with senior stakeholders.

• Handle end-to-end travel management for senior leadership, including multi-leg international itineraries, flight bookings, accommodation, ground transportation, and preparation of detailed travel plans.

• Coordinate executive visits, leadership offsites, and business events, including venue sourcing, supplier engagement, catering arrangements, and on-site logistics.

• Manage expense submissions and financial administration on behalf of senior leaders, ensuring timely and accurate processing through corporate expense platforms.

• Liaise with internal teams, regional stakeholders, and external vendors to support business operations and ensure smooth coordination across functions and markets.

• Anticipate executive needs, track action items independently, and ensure tasks are completed accurately and on time without frequent follow-up.

• Maintain administrative documentation and provide general operational support as required.

Requirements

• 8+ years of experience in an Executive Assistant or senior administrative role supporting senior leadership or C-suite executives. Experience supporting stakeholders across different timezones will be a plus.

• Experience in a technology or multinational corporate environment is preferred.

• Proven ability to manage complex calendars, executive travel, and high-volume coordination activities.

• Strong organizational skills with excellent attention to detail and follow-through.

• Experience coordinating executive visits and managing external vendors or suppliers.

• Familiarity with modern workplace productivity tools (e.g., Outlook, Teams, SharePoint or equivalent collaboration platforms).