Executive Assistant, tech (18-months contract)

Responsibilities

• Manage complex, high-volume calendars across multiple time zones and coordinate leadership meetings, regional and global calls, and cross-functional engagements.

• Prepare meeting agendas, consolidate materials, track follow-ups, and manage logistics.

• Coordinate travel arrangements, expense submissions, and administrative processes including PO and invoice support where applicable.

• Support planning and execution of team offsites, leadership engagements, virtual events, and regional meetings across geographies.

• Maintain documentation, trackers, and recurring operational rhythms to ensure smooth team operations.

• Track Travel & Entertainment (T&E) expenses and support basic budget monitoring and reporting.

• Use productivity and AI-enabled tools to streamline workflows and continuously improve administrative efficiency.

• Handle confidential information with professionalism and discretion.

Requirements

• Minimum 5+ years of Executive Assistant or executive administration experience supporting senior leaders in multinational environments.

• Proven ability to manage complex calendars and competing priorities independently.

• Experience working with global stakeholders across time zones.

• Strong communication, organizational, and problem-solving skills with high attention to detail.

• Professional, adaptable, and comfortable working in fast-paced environments.