Executive Assistant

Job Responsibilities

• Manage and coordinate executives daily schedules, appointments, meetings, and personal commitments to ensure efficient time management.
• Provide comprehensive administrative and personal support to executives, ensuring smooth day-to-day operations.
• Facilitate communication and correspondence with internal and external stakeholders, ensuring timely responses and follow-ups.
• Coordinate business meetings, corporate events, and personal engagements, overseeing logistical arrangements and preparations.
• Prepare reports, presentations, meeting materials, and other relevant documentation as required.
• Handle confidential information, sensitive documents, and executive matters with a high level of professionalism and discretion.
• Oversee expense claims, invoice processing, reimbursements, and other administrative records to ensure accuracy and timely submission.
• Organise domestic and international travel arrangements, including flights, accommodation, transportation, and detailed itineraries
• Serve as a key liaison between executives, business associates, clients, and external service providers to facilitate seamless communication.
• Anticipate executives needs, prioritise competing demands, and undertake ad hoc assignments to ensure efficient execution of daily activities.

Job Requirements

• Diploma or Bachelor's Degree in any discipline
• At least 5 years of relevant experience providing assistance to senior executives
• Familiar with travel coordination, possess strong multitasking abilities, with the ability to complete given tasks in a fast-paced environment.
• High level of professionalism, ability to work flexibly.
• Resourceful and attention to detail individual, ability to exercise sound judgement and have a strong sense of responsibility in completing assigned tasks efficiently.

Clarence Khoh
R1552376