Starr Insurance Companies is a leading insurance and investment organization, providing commercial property and casualty insurance, including travel and accident coverage, to almost every imaginable business and industry in virtually every part of the world.
Cornelius Vander Starr established his first insurance company in Shanghai, China in 1919. Today, we are one of the world's fastest growing insurance organizations, capable of writing in 128 countries on 6 continents.
GENERAL SUMMARY
This position will be based in Singapore and will provide support general administrative support to the CEO and COO including (but not limited to) management and coordination of daily itinerary, business trips, internal/external events.
DUTIES AND RESPONSIBILITIES
- Inbox Management: Filter and sort all emails into prearranged categories to benefit executive's workflow. Pick up all scheduling messages and flag any important communications that come through.
- Calendar Management: Scheduling meetings, managing appointments, and coordinating travel arrangements. Anticipating conflicts and rescheduling as needed.
- Travel Arrangements: Schedule and book all travel within travel protocols; including airfare, hotels, car transport, train travel etc.
- Expense Management: Complete all expense reports for the executive through our expense platform following all company protocols.
- Meeting/Event Coordination: Planning and coordinating meetings and events for internal and external participants.
- Administrative Tasks: Handling email, phone calls, and other forms of communication. Handling various administrative tasks such as filing, photocopying, and managing supplies.
- Special Projects: Assisting with special projects and ad-hoc tasks as needed.
QUALIFICATIONS
Job Specifications:
- 10 years experience in Administrative or Executive Assistant roles; preferably in Financial Services industry
- Ability to maintain the confidentiality of sensitive information is imperative
- Strong organizational skills and can prioritize tasks and manage time effectively
- Excellent communication skills both written and verbal
- Ability to communicate effectively with various stakeholders
- Technology savvy and proficient in Microsoft Office Suite in order to support the executive's calendar
Education:
- University degree or equivalent qualification
