Key responsibilities:
Diary Management
- Day-to-day management of the Managing Director's diary and meeting schedule
- Schedule and coordinate internal and external meetings and conference calls
- To coordinate team meetings and communications and manage special team events
Travel Arrangement
- Flight, hotel & transportation arrangement
- Update travel schedule and meeting calendar
Expense claim
- Handle expense claims, ensure Carlyle travel policies are complied with, and to track reimbursements
- Liaise with Corporate Accounting to resolve issues related to expenses claims
- Maintain Gift and Entertainment report
LP Conference Co-ordination
- Liaise with teams and affiliates for LP conferences arrangement, including setting up and following up with meetings, organize business luncheons & dinner and ground transportation arrangement
- Maintain and update roadshow calendar
- Print and bind PPM
General Administration
- Maintain files, incoming calls, photocopy, fax and collate documents as needed
- Prepare mobility report
- Manage vendor accounts (e.g. account set up and arrange payment)
- To perform other reasonably related duties as assigned
Qualification:
- 5-8 years relevant experience supporting both senior management and a team
- Excellent Microsoft Office Skills (including Outlook, Word, PowerPoint, and Excel)
- Ability to adapt to high growth, fast paced and demanding financial services environment.
- Excellent command of written and spoken English and Chinese (Mandarin).
- University degree and/or formal secretarial training certificate preferred
- Strong organization and prioritizing skill, and attention to detail
- Ability to work independently with strong follow-through skills in a dynamic environment
Due to the high volume of candidates, please be advised that only candidates selected to interview will be contacted by The Carlyle Group.
