Executive Assistant, Rehab

Administrative Duties

• Check for applicant's eligibility and subsidy level for Senior Mobility Fund (SMF) through means testing portal or AIC eSMF portal.
• Assist with completing SMF application via the AIC eSMF portal.
• Proceed with placing order for equipment with vendor and liaise delivery details with patient or next of kin.
• Forward approved application details to finance department for payment.
• Inform vendor, finance department and withdraw application from portal.
• Assist with amending/updating incorrect bio-data.
• Update eSMF application statistics on internal excel sheet for tracking purpose.
• Compile and submit quarterly SMF claims to HOD and finance department for necessary processing.
• Update rehab department on any change in processes related to SMF application process and other associated information.
• Provide administrative support during centre-based service audits as necessary.
• Respond to phone calls and attend to general enquiries.
• Communication should reflect consideration of socio-cultural values of the patient, family and significant others.
• To maintain absolute confidentiality in matters pertaining to the organization/ departmental/clients.
• Participates in staff meetings and hospital initiatives.
• To be actively involved in organization and department initiatives e.g. quality services and projects, mass casualty, department assistant fire warden.
• Provide training and guidance to new admin staff in the department.
• Carry out other ad-hoc tasks/ projects assigned by reporting officer.

Heath and Safety

• To know and implement the Health and Safety regulations in Ren Ci Hospital. To work safely at all times, and to actively participate in health and safety programs.
• To attend course on Fire Safety as required by the organization.
• To report all accidents or potential hazards to the reporting officer.

Job Requirements

• Certificate in Healthcare Support (Administration) or equivalent
• Experience in healthcare sector will be an advantage
• Proficient in Microsoft Word, Excel and Powerpoint, and other computer skills.
• Able to multi task, organise self well and work in a fast-paced environment.