About Us
VT Markets is an award-winning multi-asset brokerage trusted by over 3 million traders in over 160 countries with 360 employees - and growing. Founded in 2015 with the mission to make trading accessible to everyone, VT Markets offers a robust trading environment, over 1000 tradeable instructions, ultra-low spreads, and lightning-fast execution. We are committed to providing excellent customer service and empowering modern trades to seize market opportunities. Our platform allows traders to trade anytime, anywhere, supporting them in their journey to build a safe financial future.
1. Your Role in VT Markets
As an Executive Assistant / PMO - CEO's Office, you will report directly to the CEO and be based in our Singapore headquarters. You will serve as the trusted right-hand to our CEO, managing all aspects of executive support from complex calendar coordination to personal matters and client entertainment as well as driving strategic projects. This role requires exceptional attention to detail, high emotional intelligence, and the ability to seamlessly handle professional responsibilities. You will be the key liaison between the CEO and various stakeholders, ensuring smooth operations and representing VT Markets with warmth and professionalism in all interactions.
2. Your Responsibilities
Executive Assistant Responsibilities
- Manage CEO's complex calendar across multiple time zones, scheduling meetings, appointments, and strategic engagements
- Prepare and distribute meeting agendas, take detailed minutes, and follow up on action items and decisions
- Chase and compile regular reports and dashboards from various departments to keep CEO informed of key metrics
- Coordinate and facilitate client entertainment activities, ensuring exceptional hospitality and relationship building
- Handle personal and family matters including visa applications, travel arrangements, and personal appointments
- Serve as primary point of contact for internal and external stakeholders seeking CEO engagement
- Manage travel logistics including flight bookings, accommodation, and detailed itinerary planning
- Screen and prioritize communications, ensuring urgent matters receive immediate attention
- Maintain confidential filing systems and handle sensitive personal and business information with discretion
- Coordinate with global teams to facilitate CEO's engagement across different regions and time zones
- Prepare briefing materials and background information for CEO meetings and client interactions
- Handle ad-hoc administrative tasks and special projects as required by CEO
PMO Responsibilities
- Support the CEO in driving strategic projects by monitoring timelines, milestones, and deliverables
- Establish and maintain a structured project tracking system to provide visibility into progress across initiatives
- Coordinate cross-functional teams to ensure alignment and accountability on CEO-sponsored projects
- Develop executive-ready project updates, presentations, and performance reports for internal and external stakeholders
- Identify risks and roadblocks in projects, proactively escalating critical issues with recommended solutions
- Facilitate project governance by ensuring documentation, decision logs, and follow-ups are maintained to standard
- Act as a bridge between CEO and project owners to ensure strategic objectives are translated into measurable outcomes
3. What Success Looks Like
- Seamless Executive & PMO Support: The CEO operates at peak efficiency through proactive calendar management, streamlined information flow, and disciplined project tracking.
- Exceptional Stakeholder Experience: Internal and external stakeholders consistently receive professional, responsive, and value-adding engagement that strengthens VT Markets reputation.
- Strategic Execution & Impact: CEO-sponsored initiatives are delivered on time, risks are managed proactively, and outcomes align with the company's strategic objectives.
4. What Makes You a Great Fit
Job Experience & Education:
- Bachelor's degree in any discipline with 3-4 years of executive assistant experience
- Previous experience supporting senior executives in fast-paced business environments
- Demonstrated track record in managing complex schedules and multiple priorities simultaneously
Technical and Functional Skills:
- Fluent in English, with excellent written and verbal communication skills
- Business proficiency in Mandarin is required to liaise effectively with Chinese stakeholders based outside of Singapore
- Advanced proficiency in Microsoft Office suite, calendar management systems, and administrative tools
- Strong organizational skills with exceptional attention to detail and accuracy
Soft Skills:
- High emotional intelligence with warm, enthusiastic, and people-focused personality
- Excellent interpersonal and communication skills with ability to build rapport quickly
- Flexible and adaptable mindset with ability to accommodate changing priorities and urgent requests
- Ability to handle confidential personal and business matters with utmost discretion
5. What We Offer
As official partners of Newcastle United F.C.,, VT Markets aspire to break the ancient boundaries of traditional personal finance. Through a culture of transparent and objective performance management, we are in constant pursuit of excellence, individually and collectively. Here, collaboration and intrapreneurship is incentivized and we aim to empower everyone to understand their contribution to strategic business outcomes through their individualized roles. You can expect personal growth as we aim to lead this fast-growing industry alongside a global team of diverse cultures across over 15 countries.
6. Your Journey After Applying
- Screening interview with our talent acquisition partner
- Interview with the HR Director
- Second interview with CEO
