Executive Assistant & Office Manager

Blueleaf Energy is a leading pan-Asian renewable energy platform, owned by a fund managed by Macquarie Asset Management—one of the world's largest infrastructure asset managers. We specialize in utility-scale solar, wind, energy storage, and hybrid renewables projects. Our mission is to accelerate Asia's transition to a just, reliable, and affordable clean energy future, driven by innovation, strong local partnerships, and a commitment to sustainability.

Role Summary

Blue Leaf Energy is seeking an experienced Executive Assistant and Office Manager to report to the Chief People Office (CPO). This role will be responsible for administrative and organisational support to the C-suites and overseeing general office and event management which include ensuring the day-to-day running of the head office and effectively to meet the needs of the office and the group.

How You Will Make an Impact

a) Office Management & Administration

• Oversee the day-to-day operations of the office, ensuring a professional, efficient, and welcoming work environment
• Manage office facilities, vendors, service providers, and contracts, ensuring cost-effectiveness and service quality
• Coordinate procurement and inventory of office supplies and equipment
• Act as the primary point of contact for office-related matters and operational queries
• Support employee onboarding and offboarding, including workspace setup, access, and coordination with relevant teams
• Plan and coordinate internal meetings, events, and employee engagement activities
• Responsible for event management in office including event set-up, event co-ordination, liaising with vendors and internal departments
• Develop, maintain, and improve office policies, processes, and administrative systems
• Be one of the champions of the Staff Expenses and Travel system
• Own and manage card payment channel strategy and relations
• Own and manage the travel program and system
• Other ad hoc duties as assigned

b) Executive Assistant Support

• Provide high-level administrative and organisational support to C-suite such as submission of expense claims
• Manage calendars (where required), schedule meetings, and coordinate domestic and international travel
• Support strategic initiatives, special projects, and confidential matters as required
• Other ad hoc duties as assigned

c)Corporate Group Support

• Manage the group's corporate insurance program
• Coordinate with other Office and Business Managers located in other jurisdictions to deliver cohesive services to the group
• Manage and help design the Travel and Expenses policy with the view of also harmonising with relevant Finance system to adhere to and in alignment with other relevant policies
• Other ad hoc duties as assigned

What Makes You a Great Fit

• Minimum bachelor's in business administration or related discipline.
• Minimum of 6-8 years of experience in Executive Assistant/Office Management role
• High level of professionalism, confidentiality, and integrity
• Excellent interpersonal, communication, and coordination skills
• Proactive, resourceful, and solutions-oriented
• Strong time-management and prioritisation capabilities
• Proficient in MS Office suite (Excel, Word, PowerPoint, Outlook, Teams)

What We Offer

• Competitive base salary with performance-based bonuses tied to company success.
• Flexible hybrid work model
• Comprehensive Group Health Insurance coverage
• Career development and training opportunities

Our Commitment to Diversity, Equity, and Inclusion

At Blueleaf Energy, we are committed to creating a diverse, equitable, and inclusive work environment where every individual feels valued, respected, and empowered to thrive. We believe that diverse teams drive innovation and foster creativity, and we are dedicated to building a workforce that reflects the communities we serve.