Manage end-to-end family travel arrangements, including complex multi-leg international flights, luxury accommodations, visa processing, ground transportation, fine dining reservations and leisure activities.
Proactively manage a dynamic and complex calendar across multiple time zones.
Oversee the timely renewal and maintenance of all family identity and travel documents (passports, re-entry permits, arrival cards, etc.).
Maintain and regularly update personal contact databases.
Plan and coordinate mid-scale private and corporate events and functions.
Handle both online and offline personal and company purchases.
Schedule and coordinate personal as well as professional appointments and reservations.
Manage a wide variety of ad-hoc personal and executive support tasks as required.
Job Requirements:
Maintains the highest level of confidentiality, discretion, and professionalism at all times, with a strong sense of urgency.
Thrives under pressure, effectively handles interruptions and emergencies, and quickly reprioritizes as situations evolve.
Highly organized, attention to details, meticulous, efficient, responsible, and self-motivated with a consistently positive attitude.
Resourceful, proactive, and knowledgeable across a broad range of personal and executive support matters.
Excellent interpersonal and communication skills, paired with a strong work ethic.
Highly observant with the ability to anticipate the Founder's needs and preferences before they arise.
Minimum 10 years of proven experience as an Executive Assistant or Personal Assistant supporting C-suite executives, founders, or chairpersons in a similar high-level capacity.
