COMPANY OVERVIEW

A well-established global enterprise offering a diverse portfolio of technology products and business solutions designed to support growth, collaboration, and digital transformation.

This is an agency contract role - renewable.

JOB RESPONSIBILITIES

Executive Administrative Support

Manage complex calendars, crosstimezone scheduling, and high-volume meeting coordination.
Handle agendas, prereads, logistics, follow-ups, and action tracking.
Anticipate leader needs and resolve scheduling issues proactively.
Manage sensitive information with discretion.

Business Administration & RhythmofBusiness Support

Coordinate travel, expenses, POs/invoices (as needed), and routine administrative processes.
Support planning for team offsites, in-person meetings, virtual events, and morale activities.
Maintain documentation, trackers, and recurring team processes.

Business Administration & RhythmofBusiness Support

Coordinate travel, expenses, POs/invoices (as needed), and routine administrative processes.
Support planning for team offsites, in-person meetings, virtual events, and morale activities.
Maintain documentation, trackers, and recurring team processes.

Event & Leadership Engagement Support

Provide remote support for regional events annually.
Coordinate schedules, agendas, and logistics for leadership engagements across multiple countries.

Budget / T&E Support

Track T&E budgets, spending, and variances flag issues and maintain organized records.

Productivity & Efficiency

Use Microsoft 365 tools to streamline workflows.
Apply AI tools to enhance administrative productivity.
Identify small, continuous improvements to boost leader and team efficiency.

JOB REQUIREMENTS

Atleast 4 years as an EA supporting C-suite leaders in Tech MNC or multinational companies in fast-paced environments.
Provide high-level executive administrative support to a C-Suite leaders.
Experience in Global/ Regional /ASEAN exposure coordination.
Manage complex, multi-timezone scheduling, stakeholder coordination, and fastpaced operational needs.
Executive-level calendar and travel management (multileg itineraries, logistics, accommodation).
Ensure leaders operate smoothly across global, crosstimezone environments.
Experience working with global teams across time zones flexibility for occasional early/late meetings.
Excellent written and verbal communication skills.
High professionalism, reliability, and a proactive, problem-solving mindset.
Strong organizational skills and operational discipline.
Experience using AI tools to improve workflow efficiency is good to have.