Executive Assistant (Higher Learning Institution)

SCOPE OF WORK

. The Executive Assistant will provide full-spectrum administrative and secretarial support to ensure smooth and efficient day-to-day operations of the office.

. Manage and coordinate calendars, appointments, meetings, and travel arrangements

. Organise and support meetings, special projects, task forces, and initiatives as directed

. Provide secretariat support, including minute-taking, data gathering, report preparation, and presentation slide development for meetings

. Assist in the preparation, collation, and presentation of management reports/ debriefs for easy reference, ensuring clarity, accuracy, and conciseness

. Checkand process reimbursement claims, payments for corporate credit cards, international calls, and other related expenses

. Act as a liaison between internal and external stakeholders, fostering productive and professional working relationships

. Support administrative functions including budget monitoring, asset management, and oversight of physical spaces

. Provide event management support when required

. Handle confidential and sensitive information with the highest level of discretion and professionalism

REQUIREMENTS

. Bachelor's Degree/ Diploma with at least 5 years of relevant work experience

. Budget management and financial tracking skills

. Knows how to use digital collaboration and organisational tools

. Experience in providing secretarial/administrative support to senior management

. Proficient in Microsoft Office applications

. Strong record-keeping skills, with the ability to capture and maintain accurate data for proper documentation

. Strong verbal and written communication skills

. High level of integrity and discretion in handling confidential and sensitive information

. Meticulous, detail-oriented, and well-organised, able to multi-task and work efficiently in fast-paced environment

. Strong problem-solving abilities with a proactive mindset

If you are keen to know more about this role, please email Mary at and send your resume in MS Word format. Note that only shortlisted candidates will be contacted.

Mary Marquez (EA Regn No: R1326974)

RMA Consultants Pte Ltd (EA Licence No: 93C4403)