EXECUTIVE ASSISTANT

Under the authority of the Defense Attaché, the executive assistant contributes to the activities of the Defense Mission (MDD).

MAIN ACTIVITIES :

• Administration : secretarial duties, archiving, drafting summaries, communicating with local authorities and partners, managing incoming/outgoing emails and mail, managing the Attachés calendars, and managing driver schedules and meeting rooms.
• Event Logistics : participating in the logistical organization of official events and visits (naval port calls and air stopovers of French military units, receptions, seminars, round tables, defense exhibitions, visits from high-ranking officials and VIPs, ceremonies), visitor access, reception, and potential escorting.
• Diplomatic Clearances : processing diplomatic clearance requests for French military aircraft overflights and French naval vessel port calls.
• Defense Procurement Procedures : processing specific procedures for the Directorate General of Armaments (DGA) regarding visits, security, transport, and monitoring of official documents.
• Business Travel : organizing professional travel (booking flights, hotel rooms, and taxis requesting meetings) and drafting expense reports for reimbursements.
• Translation : translating official correspondence into French and English.
• Coordination : coordinating with various Embassy departments.
• HR Support : assisting with the recruitment process for civilian interns.

REQUIRED SQUILLS :

• Strong discretion
• Deep sense of confidentiality
• Sense of diplomacy
• Attention to detail and organizational rigor
• Excellent writing skills
• Versatility
• Strong interpersonal skills
• Ability to work quickly, efficiently, and meticulously, even under pressure
• Ability to work in a team (within a Defense Mission of 6 people, including 4 military personnel)
• Language Proficiency: Essential mastery of French (C2 level) and English (minimum B2 level). Proficiency in another official language of Singapore is an asset (Mandarin, Malay, Tamil).
• Very good command of office automation tools (Microsoft Office)
• At least 1-2 years of work experience in related fields

WORKING CONDITIONS :

• Start Date : Position to be filled on July 22, 2026.
• Permanent contract under Singaporean law with a probationary period.
• Hours: 38 hours 30 minutes per week.
• Paid Leave: 24 days per year + Singaporean public holidays.
• Benefits: Health insurance, 13th-month bonus, retirement fund.
• Salary: 4,415 SGD / month

APPLICATION REQUIREMENTS :

• Curriculum Vitae (without photograph)
• Cover letter
• Copy of passport or national identity card
• Copy of Singaporean residence permit / visa
• Diplomas or language certificates
• Additional documents may be requested.