Executive Assistant

Key Responsibilities:

Executive Support

• Act as the primary point of contact between the CEO & VP and internal/external stakeholders, ensuring timely and courteous communication.

• Prepare documents, reports, presentations, and correspondence ensure accuracy, confidentiality, and professional formatting.

• Support the CEO & VP in meeting preparation - including agenda coordination, briefings, and follow-up action tracking.

• Draft and review correspondence and business communications on behalf of the CEO & VP.

• Manage and maintain the CEO & VP's calendar, appointments, and travel arrangements (domestic and international). Participate in work trips with the CEO & VP, if required.

Administrative & Operational Coordination

• Liaise with senior management, clients, suppliers, and partners from different countries and timezones.

• Assist in monitoring project timelines, business activities, and key management deliverables.

• Coordinate logistics for board meetings, industry events, and international business trips.

• Maintain organized filing systems (digital and physical) for corporate records, contracts, and communications.

• Oversee certain personal or household administrative matters for the CEO & VP, as required.

• Perform any other work related functions as deemed necessary and appropriate by CEO & VP.

Qualifications & Requirements:

• Diploma in Business Administration, Communications or related field.

• Minimum 2 years of experience supporting C-suite executives, preferably in trading, energy, manufacturing, or related industries.

• Excellent written and verbal communication skills in English and Mandarin. Mandarin proficiency is a requirement to manage Chinese clients.

• Strong organizational, time-management, and multi-tasking abilities with attention to detail.

• Proficiency in Microsoft Office 365, document management, and virtual meeting tools.

• Self-motivated, trustworthy and resourceful individual who is able to handle confidential or sensitive information with discretion.

What We Offer:

• A supportive and respectful working culture.

• Medical Coverage

Please send your resume to [Confidential Information] & indicate on your resume:

• Work experience

• Current and expected salary

• Date of availability and/or notice period

We regret to inform that only shortlisted candidates will be notified.