We are seeking a highly motivated and organized Executive Assistant to complement our Corporate & Capital Markets practice.
You will work closely with partners and lawyers on transaction execution, client engagement, internal workflow management, technology implementation and thought leadership coordination in a fast-paced, deal-driven environment.
Key Responsibilities
- Complement all technology driven workflows on a day-to-day basis, including managing and attending meetings and post-meeting
- Active calendar and travel management, and meeting coordination
- Provide transaction support, including organization of documents and managing closing timelines
- Coordinate with clients, counterparties, and internal teams across jurisdictions
- Undertake active billing, monitor time accounting, and matter administration
- Manage confidential matter organization to ensure proper filing and tracking of workflow
- Update and preparation of presentations, pitch decks, commentaries, articles, internal reports and events
- Manage the financial discipline of partners and lawyers to ensure accountability, prompt billings and timely collections
- Teach and provide mentorship and guidance to your subordinates, and to form the core backbone of the executive leadership team within the firm
Who We're Looking For
- 2-5 years of experience in an executive assistant role (professional services environment preferred)
- Strong organizational skills with the ability to manage multiple priorities under tight timelines
- High level of accountability and discretion, attention to detail, and professionalism
- Confident communicator, comfortable working with senior stakeholders and external clients
- Tech-savvy and comfortable with digital tools
Nice to Have (But Not Required)
- Exposure to corporate transactions or capital markets work
- Familiarity with legal documentation or law firm environments
- Experience using AI tools (e.g. document automation, summarization, workflow tools) to improve efficiency
Why Join Us
- Work alongside a leading Corporate & Capital Markets team on high-quality, cross-border matters
- Gain exposure to abroad range of responsibilities with a clear career pathway into the future
- Collaborative and professional environment with strong mentorship
If you are someone who thrives in a fast-moving environment and is keen to be part of ahigh-performing team, we would welcome your application.
