Key Responsibilities
Support
- Support the MD in monitoring project timelines, milestones, and deliverables to keep initiatives on track.
- Collaborate with cross-functional teams to gather critical data, compile reports, and advance project objectives.
Meetings
- Prepare and distribute comprehensive agendas, materials, and presentations for meetings, ensuring timely delivery of all relevant documents to support decision-making.
- Attend meetings, record detailed minutes, draft summaries, and track action items to completion to ensure accountability and progress.
- Uphold strict confidentiality during discussions involving sensitive business or personnel matters.
Liaison between parties
- Serve as the primary point of contact for internal and external stakeholders, professionally managing inquiries and providing or redirecting information to maintain efficient workflows.
- Facilitate clear and timely communication between the management and departments to align organizational objectives.
Manage Confidential Information
- Handle confidential and sensitive information with the utmost discretion and professionalism, safeguarding business strategies, financial data, and personnel matters.
- Advise the MD on time-sensitive and priority issues, ensuring appropriate follow-up and action on critical responsibilities.
Management of sensitive documents
- Maintain highly organized, accessible, and up-to-date electronic and physical filing systems to ensure efficient document retrieval.
- Prepare, proofread, and refine correspondence, reports, and presentations to ensure accuracy and professionalism.
Email & Schedule Management
- Keep abreast of the MD's schedule , coordinating meetings and appointments to optimize time and priorities.
- Monitor and prioritize incoming emails, drafting responses or redirecting as appropriate to ensure timely communication.
- Screen and direct phone calls, distribute correspondence, and ensure prompt follow-up on urgent and high-priority matters.
- Maintain accurate and organized records using advanced office communication tools, managing both electronic and physical files with meticulous attention to detail.
Requirements
- Diploma or degree in Business Administration, Office Management, or a related field.
- Demonstrated 1-2 years experience as an Executive Assistant or in a comparable role supporting senior-level executives. Transferrable skills are welcome.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
- Strong familiarity with online collaboration platforms, project management software, and cloud-based storage systems.
HOW TO APPLY:
Interested applicants, kindly send your resume in MS WORD format to (at)trustrecruit.com.sg
We regret only shortlisted candidates will be notified.
Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).
Please read our privacy statement on our corporate website www.trustrecruit.com.sg.
Trust Recruit Pte Ltd
EA License No: 19C9950
EA Personnel: Chuah Siew Ping
EA Personnel Reg No: R24123260
