Executive Assistant R&D (Commercial PC)
Job Summary
The Executive Assistant provides comprehensive administrative support to a senior R&D leadership team. This role ensures smooth day-to-day operations by managing schedules, travel, records, budgets, and communications while coordinating with internal and external stakeholders. The position requires professionalism, discretion, and strong organizational skills.
Key Responsibilities
- Provide general administrative and secretarial support to senior R&D leaders
- Manage calendars, meetings, appointments, and visitor coordination
- Handle travel arrangements, expense reports, shipping logistics, and procurement support
- Assist with budget tracking and cost center administration
- Maintain records, files, reports, and documentation
- Coordinate with internal teams and external partners on routine and special assignments
- Support cross-departmental activities as required
- Ensure confidentiality and professionalism in all interactions
Qualifications & Skills
- Excellent written and verbal English communication
- Proven experience supporting senior leaders or executives
- Strong organizational, time management, and multitasking abilities
- Professional, mature, and detail-oriented approach
- Strong interpersonal skills and ability to work with all levels of the organization
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Ability to work independently and collaborate across teams
- High level of discretion and confidentiality
