Executive Assistant (Banking)

Job Summary

We are seeking an experienced Executive / Team Assistant to provide secretarial and administrative support to the COO and senior leadership team of a leading international bank. The role involves managing executive schedules, coordinating regional meetings and travel, handling expenses and approvals, and supporting day-to-day office operations. The ideal candidate is organised, proactive and discreet, with the ability to work independently and coordinate with stakeholders across different countries.

Mandatory Skill-set

• Diploma in Business Administration or a related discipline, or equivalent relevant experience
• Must have at least 5 years of experience in executive assistance, personal assistance or senior administrative support, preferably supporting senior executives
• Strong experience in calendar management, meeting coordination, international travel arrangements and expense administration
• Proficient in Microsoft Outlook, Word, Excel and PowerPoint
• Strong organisational, communication and stakeholder management skills
• Good attention to detail, with the ability to manage competing priorities independently
• Able to handle confidential information with discretion.

Desired Skill-set

• Experience in banking, financial services or a multinational organisation
• Experience supporting C-level executives or regional leadership teams
• Familiarity with corporate travel, expense and approval systems
• Experience in event coordination and project administration.

Responsibilities

• Manage the COO's calendar, appointments and meeting schedules
• Coordinate internal and external meetings, including logistics, venues and arrangements for overseas visitors
• Arrange executive travel, including flights, accommodation, itineraries and related administrative matters
• Review and process expense claims, coordinate payments and ensure timely submissions
• Monitor the COO's approval queue and follow up on outstanding approvals and action items
• Assist with planning and coordination of internal and external events
• Liaise with regional teams, senior stakeholders, clients, vendors and external partners
• Maintain confidential records and handle sensitive business information appropriately
• Support office administration, including onboarding and offboarding arrangements, office supplies, internal process documentation and IT requests
• Provide ad hoc secretarial and administrative support as required.

Should you be interested in this career opportunity, please send in your updated resume to [Confidential Information] at the earliest.

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Confidentiality is assured, and only shortlisted candidates will be notified for interviews.

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