EXECUTIVE ASSISTANT

. Managing the diary, business schedules & calendar, including arranging meeting, conference calls & booking appointments

. Scheduling & Coordinating meetings both internally & externally including logistics, hotel requirements, preparation of meeting material etc

. Arranging and coordinating conference calls

. Research of profiles using Google, Linkedin etc.

. Travel: Organising domestic and International travel arrangements including booking flights and accommodation as well as preparing agenda's if necessary.

. Arranging for Visa for the Senior Team

. Preparation of overseas travel itineraries - flights, hotel, transfers, visas

. Process expense claims

. Handling confidential documents

. Handling internal and external queries and coordinating responses/information from across the team

. Maintain a database of all contacts and cards

. Creating & maintaining filing system for personal & confidential files of the CEO

. Receiving visitors, arranging conference calls, and scheduling meetings

. Assisting Clients with hotel and car booking as needed

- IT Savvy