Working Location: Orchard
Working Schedule: Mon - Fri (9am - 6pm)
Contract Tenure: 4 months
Executive Assistant cum Administrator
Singapore Office
We are looking for a highly organized and proactive Executive Assistant cum Administrator to support the Director and also ensure the smooth day-to-day running of our Singapore office. In this role, you'll be at the heart of our workplace operations-supporting employees, coordinating vendors, and making sure our office is a productive, welcoming, and well-maintained environment.
Key Responsibilities
Office & Facilities Management
- Oversee all office maintenance and repairs, including lighting, equipment, carpets, and other facilities to ensure a safe and comfortable workspace.
- Coordinate with vendors for office equipment
- Manage office plant maintenance, from regular upkeep to adding new greenery.
- Supervise cleaning staff and ensure hygiene standards are consistently met.
- Manage biometric access rights, locker assignments, and name card printing.
Administrative & Operational Support
- Handle travel requests for the Singapore office, ensuring timely approvals and arrangements.
- Oversee mailroom operations, screen calls, and manage reception duties.
- Raise purchase orders, reconcile invoices, and submit expenses in Coupa in an accurate and timely manner.
- Send internal announcements regarding building notices, fire drills, and other safety exercises.
Event & Staff Engagement Support
- Assist in planning and coordinating annual company gatherings, team-building activities, and office-wide events.
What We're Looking For
- Strong organizational and multitasking skills with attention to detail.
- Excellent communication skills and a customer-service mindset.
- Ability to manage multiple vendors and coordinate across different stakeholders.
- Proficiency in Microsoft Office
