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Our client is seeking an experienced Executive Assistant to provide comprehensive administrative and operational support to senior stakeholders and business activities within a dynamic regional environment.
This role is suited for a highly organised and proactive professional who is confident managing multiple priorities, coordinating schedules and working with a wide range of internal and external stakeholders.
You will play an important role in supporting day-to-day business operations, coordinating meetings and events, managing travel arrangements and ensuring smooth administrative processes.
The Job:
- Manage calendars, schedules and meetings for senior stakeholders, including coordinating appointments, preparing meeting information and following up on action items.
- Coordinate domestic and international travel arrangements, including flights, accommodation and travel documentation where required.
- Provide administrative support for business activities, meetings and events, including preparing materials, conducting research and organising information for presentations and reports.
- Manage expense claims and reimbursements, ensuring accurate documentation and compliance with internal processes.
- Draft professional correspondence and coordinate follow-ups with internal and external stakeholders.
- Support the planning and coordination of meetings, events and other business activities.
- Assist with internal administrative processes including onboarding, procurement and general office coordination.
- Provide logistical support for visiting stakeholders and business partners where required.
- Maintain accurate records, documentation and administrative information.
- Support day-to-day office and operational requirements to ensure smooth business activities.
- Handle ad hoc administrative and coordination tasks as required.
The Talent:
- Degree in Business Administration or a related discipline.
- Prior experience in Executive Assistant, Personal Assistant, Administrative, Office Management, Events or a similar role.
- Experience supporting senior stakeholders in a professional or corporate environment.
- Experience in event or meeting coordination will be an advantage.
- Prior experience working in an international or regional environment is preferred.
- Excellent command of spoken and written English with strong communication and interpersonal skills.
- Additional language skills will be an advantage.
- Confident in engaging with internal and external stakeholders at different levels.
- Highly organised with excellent attention to detail and strong time management skills.
- Able to manage multiple priorities independently and work effectively under tight timelines.
- Proactive, resourceful and adaptable, with a strong sense of ownership.
- Strong proficiency in Microsoft Office applications, including Word, Excel and PowerPoint.
- Professional and polished communication style with strong stakeholder management capabilities.
Next Steps:
- Prepare your updated resume (please include your current salary package with a full breakdown such as base, incentives, annual wage supplement, etc.) and the expected package.
- Apply through this application or send your resume to [Confidential Information] in MS Word Copy. We'd love to hear from you!
- We regret that only shortlisted candidates will be notified.
Tan Khai Xin
Direct Line: 8298 9606
EA License No: 91C2918
Personnel Registration Number: R21100831
