This is a 12-months contract hire.
Responsibilities:
- Provide comprehensive administrative support to two senior executives.
- Manage visa applications and travel documentation for executives.
- Prepare, track, and reconcile expense reports.
- Assist with daily administrative requests, including IT, facilities, equipment orders, and subscriptions.
- Coordinate meeting room bookings and logistics for internal and external meetings.
- Support purchase order requisitions and procurement processes.
- Track and manage fiscal year budgets for travel and expenses.
- Create high-quality deliverables, including briefing documents and meeting notes.
- Maintain and update calendars, travel details, and contact information.
- Assist with logistics for leadership offsite meetings and events.
- Monitor executives calendars and manage last-minute changes as needed.
- Collaborate with a small team to ensure smooth operations of the executive office.
Requirements:
- 8-10 years of relevant experience supporting multiple executive calendars, prior experience working within the tech industry will be a plus.
- Highly organized with excellent calendar management and meeting coordination skills.
- Proven ability to handle highly sensitive information with discretion and confidentiality.
- Strong administrative skills with a track record of meeting deadlines and producing accurate work.
- Strong planning and organizational skills with the ability to prioritize competing demands.
- Proficiency with office productivity software and experience supporting senior-level executives.
