- Perform general office duties
- Prepare purchase order, reports, memos, letters
- File and retrieve corporate documents, records, and reports.
Summary
The main function of an Executive Administrative Assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.
Job Responsibilities
- Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
- Prepare purchase order, reports, memos, letters, and other documents, facilitate internal process.
- File and retrieve corporate documents, records, and reports.
- Prepare agendas and make arrangements for committee, board and other meetings.
- Make arrangements for travel, planning meetings, etc.
- Open, sort and distribute incoming correspondence, including faxes and emails.
- Prepare responses to correspondence containing routing inquiries.
Skills
- Ideally minimum 7 years of EA experience required.
- Highly matured and professional, seasoned EA experience with solid stakeholder management.
- Complex calendar and travel management for 2 people (sponsor and potentially another supporting manager)
- Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
- Ability to work independently and manage one's time.
- Ability to keep information organized and confident.
- Event planning and expense management for the team
- Able to multitask effectively and efficiently, supporting the sponsor with team related tasks and meetings.
- Ability to work independently and manage one's time.
- Ability to keep information organized and confidential.
- Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
Key Requirements
- Efficiency - speed and accuracy in completing tasks like scheduling, travel booking and expense reporting
- Reliability - consistency in service delivery
- Adaptability - ability to handle changing priorities and support multiple managers / teams, communication. Professional interactions with stakeholders and clarity in writing and verbal exchanges.
We regret to inform that only shortlisted candidates will be notified
Job Reference: R22104900 Chloe Zheng Qimei
Allegis Group Singapore Pte Ltd, Company Reg No. 200909448N, EA License No. 10C4544
