Executive Administrative Assistant

Introduction to the Role

Our client a global technology leader, is seeking an Executive Administrative Assistant to support a General Manager (GM) and Business Manager (BM) within a high-performing ASEAN business unit.

This role sits at the core of the regional leadership team and is critical to ensuring smooth day-to-day operations. You will manage complex calendars, travel, executive visits, and operational logistics in a fast-paced corporate environment. Working closely with senior stakeholders, this role requires strong anticipation of needs, exceptional organisation, and the ability to operate independently with minimal supervision.

If you are proactive, detail-oriented, and thrive in supporting senior leadership within a regional, matrixed organisation, this role offers strong exposure and long-term growth potential.

Key Responsibilities

Executive & Calendar Support

• Provide dedicated administrative support to a General Manager and Business Manager
• Manage complex, high-volume executive calendars with competing priorities
• Coordinate internal and external meetings, including room bookings and facilities management

Travel & Expense Management

• Manage end-to-end travel arrangements for senior leaders, including complex multi-leg international itineraries
• Coordinate flights, accommodation, ground transportation, and detailed itineraries
• Handle timely and accurate submission of executive expenses using corporate expense platforms

Executive Visits & Events

• Plan and execute executive visits, leadership meetings, and offsites
• Prepare agendas and briefing materials ahead of visits
• Liaise with external vendors for catering, venues, and logistics

Operational & Stakeholder Support

• Act as a point of contact for internal stakeholders and external suppliers
• Ensure day-to-day operational tasks are completed accurately and on time
• Anticipate priority shifts and proactively address issues before escalation

Requirements

• 45 years of experience as an Executive Assistant or Senior Administrative Assistant
• Proven experience supporting senior leaders (GM, BM, C-suite, or equivalent)
• Strong experience managing complex calendars, executive travel, and expenses
• Experience coordinating executive visits, events, and vendor relationships
• Background in a technology MNC or fast-paced corporate environment preferred
• High level of autonomy, organisation, and follow-through
• Proficient in Microsoft 365 tools (Outlook, Teams, SharePoint)

We regret to inform that only shortlisted candidates will be notified.

EA Reference:R22104900 Zheng Qimei

Allegis Group Singapore Pte Ltd, Company Reg No. 200909448N, EA License No. 10C4544